Name: The Data Controller, Boorer Translations
Address: 12 Easdale Island, by Oban, Argyll & Bute, PA34 4TB
Phone Number: +44 (0)7977 150053
The type of personal information we collect
We may collect and process both personal data and special categories of personal data as defined in the GDPR.
Personal data includes:
- personal details
- family details
- lifestyle and social circumstances
- goods and services
- financial details
- education, training and employment details
Special categories of personal data include:
- physical or mental health details
- racial or ethnic origin
- political opinions
- religious, philosophical or other beliefs
- trade union membership
- sex life or sexual orientation
- genetic data
- biometric data for the purpose of uniquely identifying a natural person
- criminal proceedings, outcomes and sentences, and related security measures
We may also collect other personal data relevant to instructions to provide translation and editing services, including data specific to the instructions in question.
This information will be obtained from our clients. The same categories of information may also be obtained from third parties, such as other translators or translation agencies.
We do not use automated decision-making in the processing of personal data.
We undertake to keep personal information confidential, except where it otherwise becomes public.
The Lawful Basis for processing information
We are required to have a Lawful Basis for processing data, as a result of the General Data Processing Regulations (“GDPR”).
The Lawful Bases identified in the GDPR are:
- Consent of the data subject – this may be withdrawn at any time. See below for details how to do this.
- Performance of a contract with the data subject or to take steps to enter into a contract
- Compliance with a legal obligation
- Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
- Our legitimate interests or those a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject.
The Lawful Bases upon which we process personal data are as follows:
- If the data subject has consented to the processing of the data subject’s personal information, then we may process that information for the Purposes set out above to the extent to which the data subject has consented to our doing so, but we may also process the information under another of the lawful bases listed below, irrespective of whether specific consent therefor has been given;
- Whether or not the data subject is a client, processing is necessary for the performance of a contract for translation or editing services or in order to take steps at the request of a data subject prior to entering into a contract;
- processing is necessary in our legitimate interests and those of our clients, including, but not limited to, the provision of translation and editing services under contract;
Additionally, where the personal data include special category data being data which reveal or may reveal the racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership of the data subject, or where the personal data concern the health, sex life or sexual orientation of the data subject), the lawful bases upon which we process personal data are as follows:
- processing is carried out with the explicit consent of the data subject for the purposes listed above, and to the extent to which the data subject has consented to our doing so;
- processing is necessary for the performance of a contract for translation or editing services
Transfers to third countries and international organisations
We do not transfer personal data outside of the UK except (1) where it is necessary to do so to carry out instructed translation or editing work; or (2) where, for the purposes of data security and business continuity, we have elected to use reputable cloud-based data storage services stored within the EU or in countries which have been the subject of an adequacy decision by the EU Commission under Art 45(3) of GDPR.
Where any personal data is transferred outside of the UK, we have satisfied ourselves that such transferred data is protected and safeguarded as required by GPDR.
We retain personal data of data subjects until completion of the translation work associated with it, and payment in full of any invoices due, when it will be marked for deletion. Deletion will then be carried out (without further notice to the data subject) as soon as reasonably practicable after the data is marked for deletion. We will delete or anonymise information at the request of clients unless:
- There is an unresolved claim or dispute;
- We are legally required to refrain from doing so; or
- There are overriding legitimate business interests for so refraining.
Data Subjects’ Rights
Under data protection law, data subjects have rights including:
- The right of access – The data subject has the right to ask us for copies of their personal information.
- The right to rectification – The data subject has the right to ask us to rectify personal information they think is inaccurate. The data subject also has the right to ask us to complete information they think is incomplete.
- The right to erasure – The data subject has the right to ask us to erase their personal information in certain circumstances.
- The right to restriction of processing – The data subject has the right to ask us to restrict the processing of their personal information in certain circumstances.
- The right to object to processing – The data subject has the right to object to the processing of their personal information in certain circumstances.
- The right to data portability – The data subject has the right to ask that we transfer the personal information they gave us to another organisation, or to them, in certain circumstances.
There is no charge for exercising these rights. If you make a request, we have one month to respond to you.
A data subject wishing to exercise any of these rights should:
- Use the contact details for Boorer Translations listed in this Privacy Notice;
- Provide proof of identity and address;
- State the right or rights that they wish to exercise.
More information can be found at the website of the Information Commissioner’s Office (“the ICO”): http://ico.org.uk/for_the_public/personal_information
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at the contact details at the top of this Privacy Notice.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Accessing and Correcting Information relating to data subjects
Data subjects may request access to, correction of, or a copy of their information by contacting us. Our contact details are available at the top of this Privacy Notice.
Insofar as clients are concerned, we rely in part on explicit consent to process information being provided when the client agrees (in person or via a translation agency) to instruct us. Clients have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity we have carried out prior to withdrawal of such consent. Moreover, where we also rely on other bases for processing information, data subjects may not be able to prevent processing of data.
Last updated December 2021